Speaker Guidelines
PEDICRITICON 2024 SPEAKER GUIDELINES
The Guidelines below contain instructions to prepare and upload your presentation onsite at the Preview Room.
PREPARING YOUR PRESENTATION / BEFORE THE CONFERENCE
To ensure that the technical aspects of the session run smoothly, all presentations should be prepared as below:
• Your presentation slides must be in Microsoft PowerPoint
• Your presentation slides must be in landscape orientation with a 16:9 slide format; you may use the Presentation template given below.
• Avoid the use of non-standard Windows fonts or language-specific fonts.
Compatibility with Apple / MAC: (Windows users please ignore) On Max OSX, please use PowerPoint® and save your presentation as “.PPTX” Your PowerPoint® version MAC presentation should respect the following conditions:
• Pictures should be in jpeg, and not pict.
• Fonts used should not be specific to MAC OSX. Please use Windows fonts only (Arial, Calibri, Times New Roman, Symbol…).
• For video files, use preferably mp4 or .avi or wmv but not the native Mac format Mov (QuickTime).
• Do not copy and paste the images from another application, please use the “insert image or video from a file” functionality from PowerPoint® (format JPG or PNG).
• Check your presentation on a Windows computer.
• Please note that your slides should not exceed 100 MB
ON THE DAY OF YOUR PRESENTATION
Preview Room
Please proceed to the Preview Room at least an hour before your session to upload your presentation.
The Preview is located on Level 2 of the Venue (ITC Grand Chola) and is open as follows:
Friday, December 13 : 07:30 – 17:00
Saturday, December 14 : 07:30 – 17:00
Sunday, December 15 : 07:30 – 14:00
• Please keep your presentation and any associated video files in one folder named with your FIRST NAME_LAST NAME and save an easily accessible backup of your presentation elsewhere.
• If you are in the first session of the day, then please ensure your presentation is either sent via mail (chennaipedicriticon2024@gmail.com) in advance or loaded at least an hour before the conference starts. Please make sure that your presentation is saved as follows FIRST NAME_LAST NAME to facilitate its allocation.
The Preview staff is there to help you to upload and test your presentation. They will not be able to create or modify presentation content for you.
ONSITE AT THE CONFERENCE VENUE
Please reach your session hall during the break before your session, at least 30 minutes before the start of the session and introduce yourself to the Chairs and staff at the AV Console.
Your presentation will be opened and launched on screen by the AV staff when it is your turn to speak. You will be able to see your slides on the laptop on the Podium and browse through them with a presenter/laser pointer. Should you have any problem, you can ask the AV technician for support.
Please note that speakers cannot load their presentations in the session halls, nor can they connect their own laptops directly to the hall LED Screen!
To exercise your right of cancellation, notify us of your decision through a clear statement via email at chennaipedicriticon2024@gmail.com
STRICT TIME-KEEPING IS MANDATORY!
The scientific programme is on a very tight schedule. Kindly plan the number of slides and talk duration based on the time allotted to you. During your talk, please pay attention to the cues from AV staff. They will alert you 2 minutes prior to the end of your allotted time slot, and have been instructed to turn off the projector at the end of this time period. For example, if your time slot is 15 mins (12 min talk + 3 min QA), the buzzer will go off at 10 mins and the screen will turn blank at 12 mins. We suggest that you plan to conclude within this time and strongly discourage time extension requests to the Chairpersons.
For panel discussions, it is critical to have at least 5 minutes for audience interaction. So if the allotted time for the panel is 30 minutes, a buzzer will go off at 23 minutes, and the screen will go blank at 25 minutes to permit the remain 5 mins for audience QA.
The moderators will be in charge of time-keeping for panel discussions.
We seek your full cooperation in this regard!
Presentation template : Click hereLooking forward to meeting you soon
With Best Wishes,
Pedicriticon 2024 Conference Secretariat